Two decades of triumph have shaped Microsoft’s reputation as the worlds number one business email platform.

Upgrading your email environment is not only a technological requirement, it’s also mandatory to stay safe and protected in a world of communication currently dominated by email.

Here at Web Function we understand how important a reliable email solution is to our clients which is why we are in the process of upgrading all of our customers over to the Microsoft Office 365 platform.



The chances are that if you haven’t upgraded your email system in the last few years and are unsure of what type of email account you have, it’s probably either a POP3 or IMAP account.

The original POP (Post Office Protocol) account was first introduced in 1984, developing to POP3 in 1988 as technology developed.

POP3 allows an encrypted connection but still has very limited functionality compared to today’s standards, with IMAP being presented a short while later.

Even though POP3/IMAP should have retired a long time ago it’s still a commonly used email system, especially between home users and small/medium sized businesses.

Back in the mid 1990s, Microsoft introduced the Microsoft Exchange Server, giving corporate level email functionality to businesses of any size. However due to the high expense of the initial hardware, coupled with the running costs and necessary licencing, a lot of smaller companies kept their emails at the more basic and cheaper POP3/IMAP level.

However these times have changed drastically with Microsoft’s’ hosted mailboxes – providing you with all of the features of an Exchange server but without the cost of the initial outlay or running costs.

You just pay for the mailboxes you need, adding more when required and removing extra ones if somebody leaves the company!

Compared to the older POP3 and IMAP standards you really can’t compete! So, whats the difference?



  • Various configuration details required
  • Emails stored on each device available offline
  • Intermittent connectivity issues
  • Risk of losing your email data, contacts and calendar if your computer fails or is stolen
  • Sent items/deleted items visible only on device used to send or delete email
  • No sync between devices (emails downloaded on each device are shown as new)
  • No contact, calendar, or data syncing
  • Limited support available
  • Low level of mobile support


  • Emails available offline and online
  • Sent items/deleted items visible only on device used to send or delete email, unless specially configured
  • Enables low level of sync between devices (Inbox only)
  • Limited support available


  • Emails available offline and online
  • Full support available
  • Message trace-ability and spam filtering
  • 50GB mailbox as standard
  • Higher retention and connectivity rate
  • More reliable and newer technology
  • Advanced security features
  • Built in mailbox protection
  • Sent items/deleted items fully synchronised and visible on all devices
  • Mail system independent from web hosting and 99.9% uptime guaranteed
  • Supported by the majority current mobile devices
  • Calendar, contacts and notes all fully synchronise items (e.g. calendar, contacts, or inbox) can be shared between colleagues
  • Synchronised account access available on any internet connected device



If your current email system is hosted by Web Function we will be in touch over the next few months to arrange your migration. If you are interested in this service or have any questions just call us on 0121 355 4474 or click here to find out more.

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